The vendor indicates that a notice has been received and will be acted upon by archiving that notice. User ID of the person archiving the notice is saved in the archived record as well as the date of the archive. At the end of the day, agents will check the “Current Notices” sub-link to see which notices have not yet been archived, and will take appropriate action to be sure the vendor sees the notice information. Notices can be archived as part of or after the report generation process.
Important: The Reviewed/Archive function tells the agent that a notice has been received and will be handled by the vendor. Only vendors can use this button to archive notices. DO NOT archive a notice unless the notice has been reviewed and can be handled.
Archived notices can be found by clicking the Archived Notices sub-link under the main Notice tab.
To Archive a Notice after Report Generation:
Step 1: After reports are generated, check the notice(s) to be archived in the left checkbox column. (Note that checkmarks remain in checkboxes after reports are printed; to archive the same notices, move to step 2. To archive only some of the reported notices, remove checkmarks as necessary).
Step 2: Click the [Reviewed/Archive] button to move notices to Archive.
To Archive a Notice with Report Generation:
Step 1: Check the notice(s) to be reported and archived in the left checkbox column
Step 2: Click the [Generate Reports/Review/Archive] button.